Cauldronluck Minutes

CAULDRONLUCK MINUTES – November 13, 2016

Meeting was called to order by Raya (Coordinator) at 11:12. All Board members were present for the meeting.

Secretary’s report: Mail delivery, including a bank statement, a Tucson Weekly receipt for bill paid, and a thank you from the Food Bank.

Treasurer’s Report: Bank balance $739.33 + UU deposit $150.00 = $889.44 total sets. We have one new membership not yet deposited, and outstanding bills for the Post Office Box ($60.00) and the storeroom ($60.76). We discussed the idea of getting a joint storeroom with the local Druid grove; David will report back on whether that would save any significant expense. Raymond asked if the audit had been completed, and was told no. He asked if it would be, and was told yes.

Ritual Report: 27 people attended the Kindred Samhain and 20 the TAWN Open Samhain. The TAWN Yule is scheduled for December 17 at Mystic Candle, with gathering time about 5:00. All rituals after Yule are open for hosting.

Raya asked if we wanted to have a presence at the Peace Fair. It will be February 25 at the Reid Park bandshell, and the cost is expected to be $30.00. After discussion, we decided to attend; there was no vote but there was also no objection. It was suggested that if each Board member donated $5.00 the cost would be covered. Some but not all Board members did so, and the remainder probably will. The discussion was tabled to be addressed at the next Board meeting (November 27th).

Spring Fest: Summing up discussions from online and from other meetings, Raya suggested that Spring Fest be a no-vendor event focused on a public ritual and a class (pre-ritual briefing which includes Ostara lore, history, and significance). We decided by discussion and consensus on Sunday, March 19th. The cost to TAWN will be $15.00 for the ramada reservation. The HP/HPS will be chosen from volunteers, but Patrick said he would be a fallback to be sure we had a ritual.

After the Spring Fest discussion, Raymond moved that the Peace Fair be our educational opportunity for February. Motion passed with no opposition, but with the addendum that we will finalize planning and details by the January Cauldronluck.

Tim brought up the recurring problem of increasing membership. Can we create membership cards, and would any Pagan shops agree to give members discounts? We discussed very briefly, including some logistical hurdles, then tabled for discussion at the Board meeting.

Would Moon School draw membership? No one thought so very strongly, and the question becomes moot with no teacher and very few children.

Can we expand our education program to draw in members? Joe Elliot is willing to set up an agenda and help run a program, but it cannot succeed without Board support and active volunteers. Several ideas were offered and discussed with no clear conclusion, and we tabled the idea to be considered at the next Board meeting.

We used to print Tapestry as a quarterly publication; would resuming that draw membership? We remembered that it was decided by membership vote to make it a free online publication, and with the disappearance of the selected editor no interest has been shown. As it is required by our by-laws, it was proposed that the online edition

could consist of a column by the Coordinator, a report from the Treasurer, and the CL minutes from the Secretary. This was not voted on but no one spoke against it.

Funding remains a problem; we have discontinued many income sources. Several funding ideas were proposed:

* 50-50 raffle at CL’s or Spring Fest

* Artisan donations & sales at Pagan shops

* Vendor contributions

* Auction or raffles at Pagan stores

* Premiums for members (i.e. engraved Zippo lighters)

This was tabled for discussion at the Board meeting.

We adjourned at 12:22 with nine people present.

2 comments

  1. Karen Giovetti

    Half and well meet! After moving north in 2000 I have returned for the season. Some may remember me, some may not, but I remember TAWN fondly. When I left I as High Priestess of Coyote Harrow Coven. I have moved onward to being the Crone and the Coven is in both Casper, WY and Billings, MT. I would like to know when the next Cauldronluck will be and where?

    1. Diana Post author

      TAWN meetings, open to all, are held at our monthly Cauldronlucks (what else do you call a potluck for Witches?). These occur on the 2nd Sunday of each month (except the 3rd Sunday in May, in deference to Mother’s Day). The business part of the meeting begins at 11:00 AM and the Cauldronluck and Social part of the meeting begins immediately after the business meeting.

      This is an outdoor location with a limited amount of seating, so we want to encourage people to bring chairs or blankets to sit on.

      All Cauldronlucks begin at 11 a.m. 10:30-11:00 Ramanda Clean up.

      la Madera park

      https://maps.google.com/maps?oe=UTF-8&hl=en-us&client=safari&dlnr=1&um=1&ie=UTF-8&fb=1&gl=us&entry=s&sa=X&ftid=0x86d67193b44bb0b5:0x9c8d05d195d3a55c&gmm=CgIgAQ%3D%3D

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