Cauldronluck Minutes

Cauldronluck Minutes – June 11 2017

CAULDRONLUCK MINUTES

June 11, 2017

Meeting was called to order by Raya (Coordinator) at 11:38. Seven people were present, including Board members Raya, David, Raymond, and Patrick. As carol Garr knew she would be absent, she emailed in her vote for the bylaw amendment.

Secretary’s report: The only mail received this month was one mis-addressed letter, sent to our P O Box number but to a different recipient. We marked it Return To Sender, not at this address, and will turn it in at the post office.

Treasurer’s Report: Bank balance $1192.80, Quarters $10.00, Cash on hand $25.50, PayPal (not yet received) $18.00, and UU Church deposit $150.00, for a total of $1414.96. We also have an outstanding pledge for up to $300.00 to cover the cost of the Fall Fest T-shirts.

Ritual Report: Midsummer will be June 17th as previously announced. Shea has confirmed that Desert Henge Coven will lead the Fall Fest (Mabon) ritual. All rituals this year are now spoken for.

Bylaw Voting: We held the bylaw election next, as the results would affect the remainder of the meeting. As proposed last month by David and seconded by Carol Garr, it reads: In the event that the total paid TAWN membership falls to thirteen or less, then the term limits on TAWN Board positions will not apply. It will be an addition to the bylaw placing term limits on Board positions, if passed. When the vote was called, it passed unanimously.

Elections: We have six Board positions open for election this year: Vice Coordinator, Secretary, Treasurer, and three Members at Large. One of the Members at Large and the Secretary will be for one-year terms, based on people vacating or taking over other positions on the Board. Assuming a full Board (7 people) is elected and serve their full terms, the vacant positions next year will be Coordinator, Secretary, and one member at Large. David and Raymond are willing to rerun for their positions as Treasurer and Member at Large (2 year term), respectively.

Fall Fest:

THEME: By a seven-to-two vote, we elected the theme “There’s Always Something Brewing…For Thirty Years” as the 2017 theme. Local artist Gwenavir Tigue will present her artwork next month. Also, her daughter Tangerine will volunteer to do the paperwork and logistics of the silent auction and raffle.

FOOD: Burgerito is not coming to Fall Fest. Since we have no on-site food vendor, Joe Elliot has volunteered to collect delivery menus from restaurants in the area.

SIGNAGE: All of our wooden signs would need refurbishing if they were to be used at Fall Fest. Of our metal signs, two are in good shape and one barely adequate. Our two banners are both still usable.

Raymond moved that TAWN buy two more metal signs. Joe Elliot amended the motion to put a maximum expenditure of $200.00 on the purchase. Raymond agreed to the amendment, and the motion passed unanimously as amended.

MEMBERSHIP: Since we will have membership discounts available, we need membership cards. Joe Elliot will put together artwork and order cards from VistaPrint. David can laminate themat Fall Fest, and at his office during the year. Patrick pledged up to $20.00 to cover the printing cost.

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