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CAULDRONLUCK MAY 2018

Date: 20 May 2018

Time: 11:15 – 12:05

Meeting Notifications via: e-mail, website, Yahoo

Names of Board Members present:
Treasurer: Gannd- David Foster
Secretary Pro Temp/Member at large: Gwyn- Collette Root
Quorum established: Yes/2 of 3
Members in attendance: 2
Guests in attendance: 4

Secretary Report:
Gwyn distributed mail that was picked up to include:
Wells Fargo bank statement, 2 from storage that used to be US Storage Centers and is now part of Cube Smart, 1 invoice for the PO Box, 1 advertisement from Chase bank, 1 piece of mail for Thomas Draney marked return to sender, and 1 request for Pagan/Wiccan religious materials from a Texas inmate which was given to Carol.

Treasury Report:
Gannd provided Information on the amounts in the bank, cash box, PayPal, and deposits on hold at UUCT for festival. Storage fee paid by Raya as donation. For more details on this, contact Gannd through the BOD address. TAWN has 10 paid memberships of which 3 are family for a total of 13 paid members.

Coordinator Report:
Raya apologized for her illness which kept her from the meeting, Gwyn coordinated the meeting.
Gannd brought forth the very serious need for more members. Without members, there can be no organization. Gannd is donating the funds for the venue for Fall Fest.
Carol stated a need to make the vendor packet available ASAP.
Ideas discussed concerning Fall Fest in an informative manner for the guests included:
Bake sale is ok but food vendors need permits,
Silent auction, bag ticket auction, and raffles, and
The idea of volunteer musicians while the vendors pack up just before ritual. One guest, Oliver, volunteered and his contact information was taken down. Rachel volunteered to play recorder and to help with the setup, and Sally volunteered to participate in the bake sale.
The need to start getting artwork for the T-shirts so we can choose one and get them printed. We asked for suggestions for the theme. Anthony and Rachel had ideas for the artwork.
Earth Day went well. Raya, Gannd, Gwyn and Fumbolina- Leanna were all present. We had a table for children’s activities and our informational table had many visitors taking informational handouts.
Beltane went well thanks to Hearths Gate. There were 12 dancers on the Maypole and it came out beautifully.
Volunteers to run rituals are needed. Mabon is covered. The rest, especially Litha as it is next, need hosts.

Raya- Get updated on what she missed
Gannd- Keep track of finances
Gwyn- Get the minutes posted

The next Board meeting will be on 27 May 2018, 10am at La Madera Park
These minutes were approved on 14 June 2018

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