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Uncategorized Updates

2019 Fall Festival Vendor Information

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T.A.W.N. FALL FESTIVAL 2019

Saturday, September 21st, 2019, 9am – 5pm

Unitarian Universalist Church, 4831 E 22nd Street, Tucson AZ 85711

We invite you and your organization to participate as a vendor at the TAWN Fall Festival 2019. Set-up begins Saturday at 7:00am and must be complete by 9:00am; Fall Festival 2019 officially starts at 9:00am and ends at 5:00pm. Tear-down starts at 5:00pm and must be complete by 5:50pm. A TAWN volunteer will remind you of this around 4:15 and/or 4:30. Please be prompt in packing up so that our volunteers can clean the area and attend the Fall Equinox ritual which starts at 6:00pm. The site closes at approximately at 7:30pm.

Booth Information:

The following are the booth fees for TAWN Fall Festival 2019.

-For a nonprofit Information space: $5

-For a regular (10’ by 10’) Vendor space: $10

-For a larger (up to 10’ by 20’) Vendor space: $15

The vendor will specify the size of space requested with the default being the 10 x 10 space. If you would like more than the 10 x 20 space, contact the Festival Coordinator. The usage of the electric power which is available in many areas in and near the church buildings is under the direction of TAWN. TAWN will try to honor vendor requests but cannot guarantee to do so. Vendor space will be assigned by the order in which TAWN receives vendor applications. All decisions by the Vendor Coordinator are final and will be supported by the Board.

Item Donation:

Silent auctions are a major fund-raiser for TAWN. Most of our vendors contribute an item valued at $50.00 or more to these fund-raising activities. TAWN displays the name of the vendor and, if provided, their business card next to the item when it is offered for raffle or auction. The vendor application form includes a space to fill in what item(s) you will be donating. The item may also be donated in person at the event. TAWN is a 501(c)3 organization and tax receipts are available for all donations.

Licensure:

ALL VENDORS AND PSYCHICS MUST HAVE A CURRENT CITY OF TUCSON BUSINESS LICENSE OR FORTUNE-TELLER’S LICENSE DISPLAYED PROMINENTLY WHILE WORKING THE FESTIVAL. NO EXCEPTIONS.

For information about licenses: https://www.tucsonaz.gov/finance/apply

Additional Information:

Vendors must follow Federal, State, and Tucson City laws and ordinances. TAWN bylaws and Tucson city ordinances prohibit nudity, illegal drugs, and alcohol at the event. Violators will be requested to leave and/or be turned over to the Tucson Police Department. TAWN believes that one of the keys to a successful event is for everyone involved – members, vendors, participants, guests, and visitors- to treat each other with courtesy and respect. Any inconsiderate behavior, including racial or religious slurs, will not be tolerated. Any disruptive and/or offensive behavior can result in the suspension of your vendor privileges without refund or recourse, and may also result in removal from the event. All vendor vehicles must be in the parking spaces during the official festival time. Vehicles parked inappropriately or in reserved spaces may be towed at owner expense. Certain vehicles are permitted to be used as selling venues if arranged in advance with TAWN. TAWN is not responsible for lost, delayed, or misdirected mail.

Uncategorized Updates

TAWN 2019 Fall Festival Registration Form

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TAWN FALL FESTIVAL 2019 REGISTRATION FORM

Complete and return this form with a copy of current City of Tucson business license to:

TAWN, ATTN: FALL FESTIVAL 2019, P.O. BOX 41082, TUCSON AZ 85717

OR

tawnbod@tawn.org

CONTACT INFORMATION

Name of company/organization:  ___________________________________________

Name of contact person:  ___________________________________________________

Mailing address:  ___________________________________________________________

City, State, and Zip Code:  ___________________________________________________

Phone number(s):  __________________________________________________________

Email address (optional but preferred):  ____________________________________

Type of items sold or information given:  ___________________________________

BOOTH INFORMATION

Enclose your check or money order made out to TAWN, or pay online w/PayPal.

Booth type (chose one):

Information: $5 fee ☐

Vendor Regular (10’ x 10’): $10 fee ☐

Vendor Large (up to 10’ x 20’): $15 fee ☐

Vendor Other size or Food Truck: $ to be determined ☐

Requests:

            Other Size of Booth Space: ___________________________________________

            Food Truck Space Size: _______________________________________________

            Preference of Inside or Outside: ______________________________________

            Other Special Requests (electricity, etc.): _____________________________

DONATION INFORMATION

A donation to our auction of an item valued at $50 or more will greatly assist in funding future TAWN Festivals. 501(C)3 tax receipts provided. An optional monetary donation at the end of the event of whatever amount merchants feel is appropriate will also be appreciated.

Description of item(s) being donated: _______________________________________

SIGNATURE

I/We agree to the requirements referred to in the Fall Festival Vendor Information package.

Printed Name: ______________________________________________________________

Signature: ___________________________________________________________________

Incorrect applications may be returned to the applicant for correction. All vendors are liable for any actions they undertake and any damages they might cause at the Fall Festival 2019 event.

Cauldronluck Minutes

AUGUST 2018 CAULDRONLUCK MINUTES

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AUGUST 2018 TAWN CAULDRONLUCK MINUTES

Date: 12 August 2018

Time: 11:10 – 11:47

Meeting Notifications via: e-mail, website, Yahoo

 

Names of Board Members present:

Coordinator: Raya Fand

Treasurer: Gannd- David Foster

Secretary Pro Temp/Member at large: Gwyn- Collette Root

 

Quorum established: Yes/3 of 3

Members in attendance: 3

Guests in attendance: 1

 

Secretary Report:

Gwyn distributed mail that was picked up to include a Wells Fargo bank statement, 1 advertisement, and 2 incorrect addresses for Thomas Draney. June and July minutes are now approved and posting soon.

 

Treasury Report:

Gannd provided information on the amounts in the bank – 332.40, cash box – 87.11 (43.11 from before, 11 in donations, 33 in membership), PayPal – 38 (with a reported soon incoming 160 from Patrick’s birthday fundraiser), and 150 deposits on hold at UUCT for festival. Raya is paying the storage fee.

 

Coordinator Report:

Raya brought forth for discussion that Lammas was a small, warm ritual with Raven Shadowstar hosting. This ritual brought 2 new faces who became more informed about TAWN.

TAWN received an e-mail from Tucson Clean & Beautiful. We have a deadline of Wednesday, August 22, 2018 to submit reports. It was noted that the graffiti and the mural were gone. Fresh paint was there instead as was an eviction notice. There have been several homeless in the Ramada who peacefully leave when we come for our meetings.

Fall Fest is coming up very soon. We need to contact vendors to get them going on registration. Gannd will have another meeting with SAZCUUPS and continue to negotiate for a site fee reduction.

Final nominations for the board were taken and those nominated and for what position follows:

Collette Root, “Gwyn” for Coordinator

Raya Fand, “April” for Secretary

Leanna Holt, “Fumbolina” for Member at Large

Shea Hermes for Member at Large

And there is still

An open Member at Large position as well as

An open Vice-Coordinator position.

There were no other nominees that accepted a nomination.

 

Action List:

Raya- Make the ballot and put it up for download on the website, call and submit reports to Tucson Clean and Beautiful,

Gannd- Ask Diana to make a deposit into Wells Fargo from PayPal, membership list to board

Gwyn- Mail and minutes

 

The next Board meeting will be on 26 August 2018, 10am, at La Madera Park.

The next Cauldronluck will be on 9 September 2018, 11am, at La Madera Park

These minutes were approved on 20 August 2018.

Cauldronluck Minutes

JULY 2018 CAULDRONLUCK MINUTES

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JULY 2018 TAWN CAULDRONLUCK MEETING MINUTES

Date: 8 July, 2018

Time: 11:00 – 11:44

Meeting Notifications via: e-mail, website, Yahoo

 

Names of Board Members present:

Coordinator: Raya Fand

Treasurer: Gannd- David Foster

Secretary Pro Temp/Member at large: Gwyn- Collette Root

Quorum established: Yes/3 of 3

Members in attendance: 3

Guests in attendance: 0

 

Secretary Report:

Gwyn distributed mail that was picked up to include: bank statement, storage bill, and 2 advertisements. Older minutes are approved and will be posted.

 

Treasury Report:

Gannd provided Information on the amounts in the bank, cash box, PayPal, and deposits on hold at UUCT for festival. Raya pays the storage fee. The Ramada fee is $15 each time and is usually paid 6 months to 1 year in advance. Gannd is working on donations and food trucks. Gannd continues to work with SAZCUUPS on getting a break on the site fees and to get members to come to the event.

 

Coordinator Report:

April continued discussion on needing more PR announcements. We have the TAWN website, the Yahoo group aka the Forum, and Facebook. Gwyn suggested maybe using Meetup. Tish is the point of contact to do major media.

Patrick setup a fundraiser for TAWN on Facebook for his birthday. Other fundraiser ideas included youcares.com or maybe gofundme.

Carol stated that Lammas and potluck will be hosted by Raven at Himmel Park on July 29 from 6-8pm with a potluck afterwards. The Mabon ritual will take place after the Fall Festival at the UU church hosted by SAZCUUPS. Samhain will be hosted by Carol Friday November 2 location TBD. Yule needs a host.

April opened the floor for nominations. Nominations close at August Cauldronluck and the votes must be in at or before Fall Fest. Carol nominated Gwyn for Coordinator and Gannd 2nd. Gwyn accepted the nomination. Jenn nominated April for coordinator. April declined. Gwyn nominated April for Secretary, Carol 2nd, and April accepted the nomination. April nominated Leanna for Member at Large and Gwyn 2nd. Leanna will need to accept the nomination to be on the ballot.

 

Action List:

April- Verify positions (Coordinator, Secretary, and Member at Large) for the vote, send an invite to Gwyn on the forum, contact Diana with questions about the website, contact herpetology organization.

Gannd- Update membership list and send out to the board, continue contact with food vendors for Fall Fest, continue contact with UU on event site price and possible ad in the UU newsletter, verify current open positions as Coordinator, Member at Large and Secretary.

Gwyn- Post the minutes, complete minutes for approval, get the briefcase to April before the Lammas ritual, and locate meetup cost information.

 

The next Board meeting will be on 22 July 2018, 10am, at La Madera Park.

These minutes were approved on 11 August 2018.

Cauldronluck Minutes

JUNE 2018 CAULDRONLUCK MINUTES

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JUNE 2018 TAWN CAULDRONLUCK MINUTES

Date: 10 June 2018

Time: 11:10 – 11:29

Meeting Notifications via: e-mail, website, Yahoo

 

Names of Board Members present:

Coordinator: April- Raya Fand

Treasurer:

Secretary Pro Temp/Member at large: Gwyn- Collette Root

Quorum established: Yes/2 of 3

Members in attendance: 3

Guests in attendance: 2

 

Secretary Report:

Gwyn distributed mail that was picked up to include:

Wells Fargo, and Thomas Draney (marked not his address and returned to post office)

Asked about responses to minutes and was asked to resend the minutes for approval.

 

Treasury Report:

Gannd by phone stated no changes in the treasury.

 

Coordinator Report:

Raya brought forth for discussion 2018 Midsummer happening at UU Tuesday June 19 from 6-8pm. This one ritual helps 3 organizations to meet their requirements.

Lacie noted that she knows artists who may be able to work on the theme of “Elements of the Desert.”

Raymond dropped off a binder entitled “Tawn’s Membership and Volunteer Handbook,” 2nd edition, copy write 2010 which Gwyn took to peruse.

 

Action List:

Raya- Coordinate

Gannd- Membership list

Gwyn- Mail and Minutes

 

The next Board meeting will be on 24 June 2018, 10am, at La Madera Park.

These minutes were approved on 11 August 2018.

Uncategorized

CAULDRONLUCK MAY 2018

Published by:

Date: 20 May 2018

Time: 11:15 – 12:05

Meeting Notifications via: e-mail, website, Yahoo

Names of Board Members present:
Treasurer: Gannd- David Foster
Secretary Pro Temp/Member at large: Gwyn- Collette Root
Quorum established: Yes/2 of 3
Members in attendance: 2
Guests in attendance: 4

Secretary Report:
Gwyn distributed mail that was picked up to include:
Wells Fargo bank statement, 2 from storage that used to be US Storage Centers and is now part of Cube Smart, 1 invoice for the PO Box, 1 advertisement from Chase bank, 1 piece of mail for Thomas Draney marked return to sender, and 1 request for Pagan/Wiccan religious materials from a Texas inmate which was given to Carol.

Treasury Report:
Gannd provided Information on the amounts in the bank, cash box, PayPal, and deposits on hold at UUCT for festival. Storage fee paid by Raya as donation. For more details on this, contact Gannd through the BOD address. TAWN has 10 paid memberships of which 3 are family for a total of 13 paid members.

Coordinator Report:
Raya apologized for her illness which kept her from the meeting, Gwyn coordinated the meeting.
Gannd brought forth the very serious need for more members. Without members, there can be no organization. Gannd is donating the funds for the venue for Fall Fest.
Carol stated a need to make the vendor packet available ASAP.
Ideas discussed concerning Fall Fest in an informative manner for the guests included:
Bake sale is ok but food vendors need permits,
Silent auction, bag ticket auction, and raffles, and
The idea of volunteer musicians while the vendors pack up just before ritual. One guest, Oliver, volunteered and his contact information was taken down. Rachel volunteered to play recorder and to help with the setup, and Sally volunteered to participate in the bake sale.
The need to start getting artwork for the T-shirts so we can choose one and get them printed. We asked for suggestions for the theme. Anthony and Rachel had ideas for the artwork.
Earth Day went well. Raya, Gannd, Gwyn and Fumbolina- Leanna were all present. We had a table for children’s activities and our informational table had many visitors taking informational handouts.
Beltane went well thanks to Hearths Gate. There were 12 dancers on the Maypole and it came out beautifully.
Volunteers to run rituals are needed. Mabon is covered. The rest, especially Litha as it is next, need hosts.

Raya- Get updated on what she missed
Gannd- Keep track of finances
Gwyn- Get the minutes posted

The next Board meeting will be on 27 May 2018, 10am at La Madera Park
These minutes were approved on 14 June 2018

Cauldronluck Minutes

CAULDRONLUCK APR 2018

Published by:

Date: 8 April 2018 Time: 11:00 – 11:29 Meeting Notifications via: e-mail, website, Yahoo

Names of Board Members present: Coordinator: April- Raya Fand
Treasurer: Gannd- David Foster
Secretary Pro Temp/Member at large: Gwyn- Collette Root
Quorum established: Yes/3 of 3
Members in attendance: 4
Guests in attendance: 1

Secretary Report:
Gwyn distributed mail that was picked up to include:
Wells Fargo bank statement, 1 piece of mail for Denise marked return to sender

Treasury Report:
Gannd provided Information on the amounts in the bank, cash box, PayPal, and deposits on hold at UUCT for festival. Storage fee paid by Raya as donation.

Coordinator Report:
Raya brought forth for discussion,
Ostara ritual at UU had 51 people in attendance. It went very well. Beltane will be at Himmel Park Saturday May 5 at 2 pm hosted by Hearth’s Gate Coven. Lammas is still available.
Fall Fest will be at the UU hosted by SAZCUUPS. It will be Wiccan based with Druid overtones. Gannd is working on seeing if it could be free for us. SAZCUUPS is doing a budget with its 7 members. We only have 11 or 12 active members. If we get a donation, we can do T-shirts. We need to put a call out for designs and if we don’t use it this year it can be used in future years. The artist does not need to be a TAWN member. The advertisements for Fall Fest are at least $400 for 1 week in the Tucson weekly and that could be higher now.
Earth Day will be Saturday April 21 from 10 to 2. Gannd said he has supplies in order for the children to make popsicle runes or poppets but will need to be reminded to bring them. Raya suggested looking in the storage unit for other activities for children and perhaps contacting Leanna to assist. Raya will get Gannd the pdf of flyers for the briefcase.
Tapestry pdf’s and possible sales were discussed without resolution.

Action List:
Raya- Get pdf’s to Gannd for printing, go to storage to look for children’s activities
Gannd- Look into Fall Fest site fees possibility of being free
Gwyn- join Raya at storage

The next Board meeting will be on 21 April immediately after Earth Day
These minutes were approved on 14 June 2018.

Cauldronluck Minutes

CAULDRONLUCK MAR 2018

Published by:

TAWN CAULDRONLUCK MINUTES

Date: 11 March 2018                       Time: 11:10 – 11:40          Meeting Notifications via: e-mail, website, Yahoo

 

Names of Board Members present:                Coordinator: Raya Fand

Treasurer: Gannd- David Foster

Secretary Pro Temp/Member at large: Gwyn- Collette Root

Quorum established: Yes/3 of 3

Members in attendance: 5

Guests in attendance: 2

 

Secretary Report:

Gwyn distributed mail that was picked up to include:

Bank statement, 2 return to senders, 1 miss-mail

Showed the membership briefcase as it will be when completed.

 

Treasury Report:

Gannd provided Information on the amounts in the bank, cash box, PayPal, and deposits on hold at UUCT for festival. The storage fee is being paid as a donation by Raya. Members can contact the treasurer for more treasury information.

 

Coordinator Report:

Raya brought forth for discussion,

Showed a “Benefits of TAWN” board to go along with the briefcase. It was suggested the line order of the benefits be reorganized.

Raya said that Diana told her that the Board Members are also moderators on our Yahoo page but she checked and found no privileges. Tish is the point of contact for the Facebook account.

Our spring ritual is set for Tuesday March 20 at the UU on 22nd street with an arrival time of 6pm. Carol will be leading this ritual.

We are still awaiting an answer on whether or not we will have a discount from the UU church for our Fall Festival that we are having jointly with CUUPS.

The desire to bring in some Native American groups to TAWN was discussed. Gannd said he might have a lead.

Earth Day is at the Children’s Museum on 21 April. We need some literature explaining how TAWN is connected with nature spirituality and possibly something on ecology.

Attendance at the Peace Fair was small but people did sign up for membership. Carol gave Raya a break from occupying the booth by herself.

Raymond announced a Spring Fair at Mystic Candle from 10-4. Hearth’s Gate Kindred will be hosting a ritual around 4 or A BBQ open pit will be available from 3:30-4:30.

Mother’s Ministries is looking for a replacement committed and reliable corresponding priest/ess to answer letters to inmates regarding religious inquiry.  Carol is the point of contact.

 

Action List:

Raya- Adjust the wording on the Benefits of Board.

Gannd- Send out new membership form to the board.

Gwyn-Finish the briefcase.

 

The next Board meeting will be on 25 March 2018, 10am, at La Madera Park.

These minutes were approved with comment on 25 March 2018.

Cauldronluck Minutes

CAULDRONLUCK FEB 2018

Published by:

Date: 11 February 2018

Time: 11:06 – 11:30

Meeting Notifications via: e-mail, website, Yahoo

 

Names of Board Members present:

Coordinator: Raya Fand

Treasurer: Gannd- David Foster

Secretary Pro Temp/Member at large: Gwyn- Collette Root

Quorum established: Yes/3 of 3

Members in attendance: 4

Guests in attendance: 0

 

Secretary Report:

Gwyn distributed mail that was picked up to include:

Bank statement, and an ad for Upcycle Tucson

 

Treasury Report:

Gannd provided Information on the amounts in:

The bank of $380.40, cash box of $21, PayPal of $18, and deposits on hold at UUCT for festival of $150.

Raya is donating payment for the storage fee by using her credit card on an autopay.

Gannd paid the network fee. The network was renewed for 1 year with the legal account names under David & Patrick.

 

Coordinator Report:

Raya coordinated discussion on:

The public relations briefcase was shown and a movement was made to make it a policy that it have a location at each ritual and that the ritual host allow time for an announcement to be made by a TAWN representative.  This was approved unanimously. Underneath the heading of Articles a “Policy and Procedure” will include this information.

 

The $30 fee for the Peace Fair occurring at Armory Park on February 24 from 11-4 has been paid by Raya. We will have a booth there and Raya is willing to buy lunch for 2 volunteers that help to operate the booth. Please assist in this endeavor if you are able.

 

The Spring Equinox ritual will take place Tuesday March 20th at the UU church (4831 E 22nd St) with SAZCUUPS as unanimously agreed upon. Carol will lead the ritual there. We will meetup at 6pm and there will be a potluck afterwards.

 

Our participation in the Earthday event is not finalized.

A ritual host for Beltain is being sought.

 

We are looking at doing our Fall Fest and ritual in cooperation with SAZCUUPS this year. Gannd will be looking into the possibility of a fee waiver when he attends their board meeting.

 

Action List:

Raya- Continue to coordinate for the Peace Fair.

Gannd- Look into Fall Fest possibilities and continue treasury duties.

Gwyn-Complete the PR briefcase, get the mail, and complete the minutes.

 

The next Board meeting will be on 25 February 2018, 10am, at La Madera Park.

These minutes were approved on 17 February 2018.